South Mountain Annex
South Mountain YMCA to Offer Childcare Support to District Families/Staff
Childcare: South Mountain YMCA Collaboration
We understand that this is a shift from our original reopening plan; however, the changing landscape has warranted a pivot to full virtual learning. We also understand that this instructional change creates significant challenges for working parents and staff in our district; therefore, we are collaborating with the South Mountain YMCA to make necessary accommodations to offer childcare support. In addition, we will be working to train the YMCA to train their staff in using Canvas.
Through collaboration between the South Orange & Maplewood School District and the South Mountain YMCA, we are pleased to announce scholarships and financial assistance for families in need. We are also working with the Y to plan for possible expansion of their capacity utilizing targeted space in our schools if necessary. It is our priority to ensure equitable access to programming and the Y for All Financial Assistance Program is available to ensure scholarships are available to families who need our programs the most. District families can email Karen Weiland at kweiland@nullsomsd.k12.nj.us for support in accessing financial assistance. To reach the Y directly, please contact James Goodger at jgoodger@nullmetroymcas.org.
Below are links to the YMCA’s child care needs survey for the fall. If you are a current YMCA member and have already completed a previously emailed School Age Child Care survey, there is no need to complete this one.
- YMCA Survey for Parents: www.surveymonkey.com/r/SMYSACC
- YMCA Survey for District Employees: www.surveymonkey.com/r/SOMADistrict
Superintendent’s Reopening Update to Families, July 31, 2020: Taskforce Updates, New Learning Management System, Canvas; Return to School Instructional Model Options; Back to School Planning
- Click here to download: Superintendent's Reopening Update to Families_July 31
- Spanish: Haga click aquí para descargar: Actualización de la reapertura de la escuela del superintendente para familias_ 31 de julio
- Haitian Kreyol: Klike la a pou telechaje: Lekòl Re-ouvèti Sipèentandan Mizajou a pou Fanmi_ Jiye 31
July 31, 2020
Dear Parents / Guardians, Students, and Community Members,
I hope this correspondence finds you and your family well. I am writing to follow up on my letter to the community from July 15 (bit.ly/3j8ivQw) and to share a few updates on our Reopening efforts.
As we continue to work on finalizing our district’s Reopening Plan, please know that we are committed to adhering to behaviors that prevent the spread of COVID-19. Our goal is for all students to be in school as much as possible while preserving the safety of all students and staff in the school environment. However, our plans are guided by the provisions of the New Jersey Department of Education (NJDOE) which reflect recommendations of the New Jersey Department of Health (NJDOH) and are informed by the Centers for Disease Control and Prevention (CDC) guidance. To note, cloth face coverings for students and staff will be an important part of our plan as well as six-feet social distancing, hand hygiene, and regular cleaning and disinfecting of buildings and classrooms.
Also, creating a plan for a situation that may shift is very challenging. Therefore, in order to best prepare the community for what the future may hold, the final Reopening Plan that we share with the community will be fluid and will change as necessary based on guidance from the state, CDC, and considerations to our students, staff, families and community. We obviously don’t want to have a COVID-19 case at one of our schools in the fall but it is a possibility, and we will be ready to react if and when it happens.
In this correspondence, I will:
- Provide updates on the work that the Reopening Taskforce has been engaged in;
- Provide updates on the instructional model options that we will be providing to families;
- Share information on a “Return to School Preference” form which will be sent to families early next week;
- Share information on the new learning management system, Canvas that will be used starting in fall 2020 to support all virtual instruction;
- Share the important “Back to School Preparation Checklist” for families.
These continue to be very challenging and unpredictable times, but we will get through this together! Thank you for your partnership and we will be sending more detailed information on our scheduling framework in addition to our district’s Reopening Plan shortly.
Please feel free to email any feedback or concerns to: info@nullsomsd.k12.nj.us.
Educationally Yours,
Dr. Ronald G. Taylor
Superintendent of Schools
Reopening Taskforce Updates:
As shared in our July 15 communication, to engage multiple voices and perspectives in our planning process, we established the SOMSD Rethink-Reopen Taskforce to weigh state recommendations, identify reopening strategies across the world, identify community concerns and needs, and to make realistic recommendations for reopening. The Taskforce is composed of 14 sub-committees and consists of over 100 members of our District community. The District continues to monitor updates from the NJ Department of Education as information is released and as we get closer to school reopening. Below are key updates:
- The District is in compliance with the NJ Department of Education (NJDOE) timeline for local Reopen Plan completion (one-month before schools reopen);
- The Taskforce continues to meet Tuesday’s and Thursday’s with a final review of the draft plan set for Tuesday, August 4;
- The return models being recommended will address students’ developmental and learning needs;
- The District has purchased a new virtual learning platform (more information is below) and the first stage of training on this platform is scheduled for next week.;
- Each district school has established a pandemic response team to monitor implementation of the district’s Reopen Plan;
- Dr. Taylor continues to obtain feedback on plan specifics from key stakeholder groups among them:
- Multiple virtual meetings have been held with the BOE members to review and discuss the draft Reopening Plan
- Parental Voices: The first parent panel focus group with the Superintendent and Parenting Center was held on 7/29 with parents/guardians and key learnings and insights were brought back to the Taskforce; a follow-up meeting will be held on August 5; multiple meetings have also been held with the President’s Councils and PTA, as well as other stakeholder groups in the past two weeks to hear concerns and address questions that parents have.
- The return to school survey for families was sent out to all District families on July 7, 2020; 5,454 responses were collected between July 7 - 24.
- Student Voices: The return to school survey for students was sent to all CHS students and middle school students and their parents/guardians on July 16; 1,496 responses were collected between July 16 - 24.
- A more user-friendly School Reopening and COVID-19 Information microsite is being developed to help families/staff/students find information more easily and will be launched when the Reopening Plan is shared with the community.
Instructional Learning Options:
First, we know that school will look different and many families are apprehensive about sending their children back to school during this pandemic. Knowing this, we will be offering options for instruction for all students.
As per the recent state guidelines, we are providing two instruction options for families. Parents will have the option of choosing between an all-virtual or hybrid instruction for their child(ren). Special Services instruction summary is also provided.
- Option 1: Virtual Instruction (online/remote):
- Selecting this option means your child will learn at home. Virtual instruction will be provided online via the District’s new learning management system, ‘Canvas.’ Students will be provided virtual lessons with teachers and classmates, as well as self-paced activities, projects, and assignments. Daily attendance will be taken and students will have a full course-load of instruction. Teachers will use Canvas to provide distance learning for students.
- Option 2: Hybrid Instruction (combination in-person/online):
- Selecting this option means your child will attend school in person two* days per week on an alternating schedule and will learn from home virtually using Canvas during the remainder of the week. This will allow for much smaller class sizes to meet the social distancing requirements. Students would be assigned specific days to attend each week. SOMSD will make every effort to schedule students from the same family on the same days. In both hybrid and virtual learning models, your child will have access to live support and conferring sessions with SOMSD instructors.
*Due to the complexity of high school master scheduling and our desire to continue offering our CHS students the robust and diverse course offerings that have made Columbia a unique institution, we are considering modified methodologies. More details will follow with the District’s Reopening Plan.
- Special Education Information:
- Special Education programming will be based on each child’s IEP and may entail supplemental and extended programming. IEP’s will be implemented to the greatest extent possible. The focus on IEP implementation is to provide as many in-person opportunities as possible for our most vulnerable students. The Special Services plans address both in-person/virtual models.
- In addition to the scheduling considerations in the Elementary, Middle, and High School level, students with the highest IEP needs will be provided additional in-person instruction, as feasible
- Related Services (Speech, Physical, and Occupational Therapies as well as paraprofessional supports) will be provided virtually and in person, as scheduling allows
- Evidence-based Reading (EBR) will continue to be provided virtually and in person, as scheduling allows
- Special Education programming will be based on each child’s IEP and may entail supplemental and extended programming. IEP’s will be implemented to the greatest extent possible. The focus on IEP implementation is to provide as many in-person opportunities as possible for our most vulnerable students. The Special Services plans address both in-person/virtual models.
Return to School Preference Form for Families:
To best prepare for your child, early next week the District will send via email, a Return-to-School Preference form to all families. This form needs to be filled out for each child that will attend school for the 2020-2021 school year to indicate your choice for each child’s instruction. This will help us with our staffing needs and instructional planning.
Canvas Learning Management System:
At the July 2020 Board of Education meeting, the District approved the purchase of a new Learning Management System (LMS), Canvas. Canvas will be used by all students and teachers in the South Orange Maplewood School District. Using the new LMS, students will be able to interact during classes, actively engage in assignments, take quizzes, collaborate with peers, communicate with teachers, and more.
All courses will be housed in Canvas. This includes core content, as well as electives and specialized courses. This will enable us to shift to fully virtual instruction if additional school closures are required. Canvas will be for every student, every day regardless of their selected mode of instruction. Face-to-face students will participate in blended learning through the system while fully remote students will be able to access all coursework. Teachers will be able to host their lessons through district-provided web conferencing platforms (Cisco WebEx, Google Meets, etc.) and house them in Canvas as well as document attendance, assignments and all communication to students and parents. Canvas offers one location for parents to check student's work and associated grades. Many of the online resources that our teachers use are compatible with Canvas, seamlessly integrating with the platform.
In the coming weeks, more information will be provided about the District's journey launching Canvas and the next steps for families. Please take a moment to watch this brief video regarding Canvas: www.youtube.com/watch?v=D2GMkW7OPQE
Back to School Preparation Checklist for Families
Below are some actions to take or things to consider from our District nurses and the CDC to help you prepare your children to take care of themselves and others if you choose the hybrid model (which includes in-person instruction) for back to school.
Checklist | |
Face Masks |
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Thermometer
at home |
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Personal Supplies/Hand hygiene |
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Six-feet Social Distancing |
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We are also including a PDF attachment of the CDC’s, “Back to School Planning for In-Person Classes” checklist. It includes additional actions to take and points to consider regarding mental health & social-emotional well-being, ensuring your child(ren)’s information including emergency contacts are updated/current, reinforcing concepts of social distancing, transportation considerations and more.
LETTER TO ELEMENTARY SCHOOL FAMILIES: RETRIEVAL OF STUDENT BELONGINGS
Dear SOMSD Families,
LETTER REGARDING RETRIEVAL OF STUDENT BELONGINGS
June 11, 2020
Dear SOMSD Families,
As we prepare for the end of the school year, District schools are coordinating efforts to retrieve and secure belongings that students may have left behind in their classrooms.
Although some families have already shared that they have nothing of value to pick-up, we want to provide an opportunity for parents/guardians whose child (ren) may have left behind meaningful or irreplaceable personal belongings in their classroom prior to our COVID closure.
If you are the latter parent and wish to have a personal item returned, immediately email your child’s classroom teacher. In addition, please copy your building principal on the email and provide a detailed description of the items you are requesting. This email must be received by the end of business on Monday, June 15th. If you do not have email access, please call your school’s front office and leave a message.
Arrangements will be made by individual schools for pick-up of your child’s property; any unclaimed items will be discarded. Student’s clothing (unless parent/guardian shares otherwise) will be placed in each school’s Lost and Found and will be available when we are physically back in the building.
Thank you for all that you continue to do in support of teaching and learning!
Sincerely,
South Orange & Maplewood School District
2020 District-Wide Virtual Moving Up & Graduation Ceremonies by School
Please see below for dates for graduation and moving up ceremonies. All virtual ceremonies will be posted to the South Orange & Maplewood School District YouTube Channel: https://bit.ly/SOMSDYouTube
School | Grade | Date | Time | Ceremony |
---|---|---|---|---|
Preschool Moving Up Ceremony | Pre-K | Friday, June 12, 2020 | 10:00 AM | Moving Up Ceremony |
Marshall Elementary School | 2nd | Monday, June 22, 2020 | 10:00 AM | Grade Clap Out |
South Mountain Elementary | 5th | Monday, June 22, 2020 | 10:00 AM | Moving Up Ceremony |
Clinton Elementary School | 5th | Tuesday, June 23, 2020 | 9:00 AM | Moving Up Ceremony |
Jefferson Elementary School | 5th | Tuesday, June 23, 2020 | 9:00 AM | Moving Up Ceremony |
Seth Boyden School | 5th | Tuesday, June 23, 2020 | 9:00 AM | Moving Up Ceremony |
Tuscan Elementary School | 5th | Tuesday, June 23, 2020 | 10:00 AM | Moving Up Ceremony |
Columbia High School | 12th | Wednesday, June 24, 2020 | 6:00 PM | Moving Up Ceremony |
Maplewood Middle School | 8th | Wednesday, June 24, 2020 | 9:00 AM | Moving Up Ceremony |
South Orange Middle School | 8th | Wednesday, June 24, 2020 | 9:00 AM | Moving Up Ceremony |
SOMSD Schools Closed Indefinitely – Distance Learning to Continue Until Further Notice
April 7, 2020
Dear SOMSD Community,
Thank you for your support and all that you have done and continue to do as our District has shifted into distance learning.
As of, Tuesday, April 7, 2020, Governor Phil Murphy has ordered the closure of all NJ schools indefinitely. While we initially anticipated the tentative reopening of schools in our district on April 20 (this was based on previous updates from the Governor’s office); all schools will now operate virtually until further notice.
We will proceed with our distance learning methodology and keep you abreast through our communication platforms, regarding any academic or operational updates. As we head into Spring break, we hope that staff, families, and students are able to receive some respite and return somewhat refreshed mentally and emotionally as we continue with distance learning on Monday, April 20.
If you would like to email us closure-related questions please use: info@nullsomsd.k12.nj.us. Also, please visit our district COVID site for additional resources for families on mental health resources.
Again, thank you for your continued flexibility and cooperation during this unprecedented time.
Educationally Yours,
Dr. Ronald G. Taylor
Superintendent of Schools