Where is the Board of Education Office located?
We are located at 525 Academy Street, Maplewood behind Columbia High School. (click here for directions)
What are the office hours for the Board of Education?
The Board of Education Building is open from 8:30am until 4:30pm
Where is the Office of Registration located?
The Office of Registration is located on the main floor of the Board of Education building.
What are the hours of the Office of Registration?
The Office is open Monday-Thursday from 9:00am – 12:45pm to accept new and returning registration packets and materials. (Other times as available, by appointment only).
Parents of currently enrolled students seeking to update student information or drop of documents, may visit the office between 9:00am and 1:00pm and in the afternoons between 2:00pm and 3:45pm.
How old does my child have to be to enroll in school?
Children must be 5 by October 1st to enroll in kindergarten and 6 by October 6th to enroll in first grade (as per District POLICY # 5112). All others must provide proof of promotion/grade placement/credits for proper placement.
What is the District’s cut-off date?
October 1st, for all students entering Pre-K through first grade. No exceptions or testing is provided to supersede this Policy.
My child was born after October 1st. Can I have my child tested to be enrolled into kindergarten?
Children must be 5 by October 1st to enter kindergarten. We do not test children nor do we make any accommodations for children who have already attended a kindergarten program at another school. You must meet the cut off to enroll for kindergarten.
I have a child whose birthday is after October 1st, but already attended kindergarten; can I have my child tested to be enrolled into first grade?
Per Policy 5112, children must meet the date and age requirement to be enrolled in school. 6 by October 1st. The student will be placed in the appropriate grade accordingly.
I am moving mid-year and my child is already in kindergarten OR first grade and their birthday if after October 1st. What grade will my child be placed in?
Children will be placed in the appropriate grade according to the age cut-off as defined by the District’s Policy. 5 by October 1st for kindergarten and 6 by October 1st for 1st grade.
Must all the forms be filled out prior to registering?
All forms contained in the enrollment packet must be completed, in full, before the registration packet is accepted.
May I have someone else drop off my child(ren)’s registration packet?
Registration packets must be submitted by the parent or the legal guardian (court documents must be provided). Both parents do not need to appear, one will suffice.
Do I need to bring my child(ren) with me to register?
Is my child(ren) required to attend his/her zoned school?
Yes, all children must attend their zoned school; unless parents decide to apply to attend Seth Boyden Elementary School.
Must I have the original birth certificate to register or may I use copy or my child’s passport?
You must provide an original birth certificate with a raised seal. Passports are not accepted as they do not provide proof of custody.
Why must I have proof of custody?
If both parents’ names are listed on a birth certificate, and the child will be living with only one parent, the parent enrolling the child must provide proof of residential/physical custody. (If only one parent’s name is listed this is not required)
Should I give the Transcript Request Form to my child(ren)’s previous school?
No, a completed Transcript Request form is required at the time of registration for children entering grades 1-12. The form must be completed in full with the name, address and phone number of the previous school. Please ensure that this information is obtained prior to returning your application.
Do I need standardized test scores to register?
I have a high school student; will they need to be tested prior to entering school?
I do not have my child’s report card or transcript; may I still register him/her?
Yes, but your child(ren)’s grade placement/assignment will be contingent upon verification of up to date grades to ensure your child(ren) has been placed in their proper grade level and receives credit for classes already completed. NOTE: If entering grades 9-12, students without a proof of credits completed, will be placed according to credits earned. Those registering without a transcript will be placed in 9th grade until an official transcript can be obtained.
I registered my child(ren) for kindergarten, but withdrew him/her and placed them in a private kindergarten program, do I still need to register him/her for 1st grade?
Yes. You will need to complete the entire registration process, in full, again and provide the required documents as listed.
I registered my child(ren) for school, but I have now decided to put them in private school, what do I do?
Please contact the school secretary to physically withdraw your child from the District. You will need to sign your child out of the South Orange-Maplewood Schools.
Can I arrange for a tour of my child(ren)’s school?
Yes. Tours should be arranged directly with the school secretary.
I am moving into the district, may I register my child(ren) for school before I close on my house?
Yes, if closing 2 weeks prior to the opening of the new school year or once school has begun, parents may register with a contract for sale and a tuition deposit. (Please contact the Office of Registration for more information firstname.lastname@example.org)
I just moved and have not received mail in my name yet. Can I still register?
Yes. Prior to the first day of school, parents/legal guardians must have everything to complete and register a student.
Beginning the first day of school, a student may be enrolled, temporarily, without mail. The student may be enrolled and may attend school during this grace period. At the conclusion of the 21-days, failure to submit the missing items may result in the immediate exclusion of the student from school, without further notification.
What if driver’s license does not have my new address on it?
The driver’s license, or other form of valid photo id, is used to verify the parent/guardians identity only. The photo id should match the person enrolling the child for school and the person listed on the custody documents and proofs of residency. It is not for the purposes of verifying ones residency in town (unless the parent chooses to use it as one of their proofs).
Do you conduct residency checks?
Yes! The district conducts random residency verification during the school year.
When will I find out who my child(ren)’s teacher will be?
Teacher assignments are mailed by the school, the last week in August.
How do I know what school I am zoned for?
Please access the School Zones document, found in the Registration section of the website (www.somsd.k12.nj.us), to determine your current zoned school.
Do you accept Online Bills?
Yes, but it must be an exact replica of your bill, not the account summary. We only accept a PDF copy of the statement which would be mailed to you.
I live with a relative and do not have household bills in my name.
You are still required to provide the District with three pieces of current legal mail. While you may not have household bills, you may have personal mail such as bank, or other financial statements, cell phone bills, insurance bills, medical bills or educational bills.
Must I have my child(ren)’s immunization record at the time of registration?
Yes, if registering prior to the opening of school.
Once school begins, students may be registered without immunizations, but the student might be excluded from attending until the records are received, reviewed and approved the nurse for attendance.
Must I provide an updated, completed physical exam form at the time if enrollment?
Insurance companies only pay for one physical examination per year. If your doctor has completed the physical examination form you may return it with the packet. If not you may still register for school without it and return the physical exam form to the nurse at the start of school.
My child(ren) will no longer be attending South Orange-Maplewood Schools, what do I do?
Please contact the school secretary to formally “sign-out” or withdraw the student from the District. If your child attends the middle school, please contact the guidance secretary. At CHS, please contact Mrs. Bellini in guidance.
I withdrew my child(ren) from school a few months ago and wish to re-enroll them back into the district, what do I need to do?
If your child(ren) has not attended district schools in the last six months or less, you will need to re-prove residency and complete an abbreviated version of the registration packet to be re-enrolled in school.
I moved within town or from Maplewood to South Orange or vice versa, what do I need to do?
You must provide new proof of residency by submitting documents to prove you reside on South Orange or Maplewood. These documents must be sent to the Office of registration ONLY and not given to the school.
How do I obtain more information about the school lunch program? Free/Reduced Lunch?
Contact Food Services at 973 762-5600, X-1000. Free/Reduced Lunch forms are also available at every school building’s main office and on the District’s website.
I have moved out of the District, can my child(ren) remain in South Orange/Maplewood Schools?
No. Parents/guardians MUST BE domiciled in the District in order for their children to access the public schools per. You are required to withdraw from school immediately.
Parents who fail to do so face board removal and possible tuition charges and will be referred to the Maplewood Prosecutors Office for prosecution under Ordinance #2267-04.
I do not live in District; do you accept tuition paying students?
No, you must be a resident of South Orange or Maplewood to enroll in district schools.
I have just moved in and I would like to register my child. I have homeownership or leasing information, but have yet to receive any mail in my name. Can I still register?
Prior to the start of school, you must have all the necessary documents to enroll a child for school.
Once school has begun, you may register without mail, but you will be enrolled conditionally and you will be granted 21-days to provide the additional pieces of mail to complete your child(ren)’s enrollment. Failure to provide the missing items may result in your child being excluded from school upon the conclusion of the 21-day grace period.
I have recently moved in with a family member who rents or owns, how do I register my child(ren) for school?
You must provide the Office of Registration with the documents listed is section C, D or E of the registration instructions in order to register your child(ren) for school (click here for detailed instructions).
Are my children eligible for transportation?
Children grades k-8 must reside more than 2 miles from school to be eligible for bussing. Children grades 9-12, who are more than 2 ½ miles from school are entitled to transportation.
How do I obtain transportation?
You must complete and submit a transportation application to receive services.
How will I know what my bus assignment is and my drop off and pick up times are?
The transportation department sends bus passes to those eligible for transportation prior to the start of the school year. Passes are typically mailed mid-August.
I moved, can I tell the bus driver to pick me up at my new address?
No. If you move, you must update your address with the Office of Registration, first, then complete a new transportation application in order to obtain a new bus pass. You may not make arrangements with the bus driver directly.
My child is classified, what do I need to do to register them for school?
Please provide a copy of his/her current IEP at the time of registration. This will ensure your child is placed properly and receives the appropriate services needed to be successful.
My doctor has advised me to have my child evaluated, what do I do?
Contact the Department of Special Services for more information, 973 762-5600, X-1840.